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BBSLA Bylaws

BBSLA Bylaws

BUTLER BOYS SCHOLASTIC LACROSSE ASSOCIATION CONSTITUTION AND BY-LAWS

ARTICLE I - NAME

Section I The name of the organization shall be the BUTLER BOYS SCHOLASTIC LACROSSE ASSOCIATION, hereafter referred to as the BBSLA.

ARTICLE II - PURPOSE OF THE ORGANIZATION

Section I The BBSLA is a non-profit organization established to provide the youth of the Butler area with a means to participate in the game of Lacrosse within the rules and regulations of the Western Pennsylvania Youth Lacrosse Association or WPYLA.

Section II The BBSLA exists primarily to administer and interscholastic, developmental lacrosse program which shall protect the safety, health and well-being of all participants, provide education, training and instruction in lacrosse fundamentals, instill the principles and ideals of good sportsmanship, and maintain uniform standards of competition.

Section III The BBSLA works with the school district and the community to recognize the lacrosse players as athletes and receive recognition commensurate with the school-sponsored athletics.  Where feasible, the BBSLA will strive to conduct its developmental programs and practices, and player development in a manner that supports the success of the competitive lacrosse program at the high school level.

Section IV The BBSLA provides a means of financial support through fundraising activities to help reduce the cost to players and families, while supporting the best possible programs in the most cost effective manner.

ARTICLE III MEMBERSHIP

Section I Membership in the BBSLA is automatically granted to all families of players upon receipt of all fees as established in the Registration packet, as well as meeting all Sections of the Article VI Player Eligibility and Financial Responsibility.

ARTICLE IV GOVERNING BOARD AND ADVISORY COMMITTEE

Section I Management and control of the affairs of the BBSLA shall be vested in a Board of Directors, hereafter referred to as "the Board" comprised of a Governing Board and an Advisory Committee.

Section II The Governing Board is authorized to make and approve all Association decisions and is further charges with making those decisions in a manner that supports the purpose of the organization, as set forth in Article II.

Section III The Governing Board consists of the following odd number of positions:

  1. PRESIDENT - Duties are to oversee all Association activities.  The President shall preside at all meetings of membership of the Board of Directors, shall have all authority and responsibility necessary to direct the operation of the BBSLA, and shall perform such duties such as are ordinarily incident to the office of the President, subject to the authority and direction of the Board of Directors.  The President shall be responsible for implementing all decisions and policies adopted by the Board of Directors and shall be the Association spokesperson with other organizations.
  2. VICE PRESIDENT - Shall assume all duties for the President if needed.  The Vice President shall oversee the Coaching Director and/or act as Coaching Director as necessary.  The Vice President shall perform such other duties as are ordinarily incident to the office of Vice President or as may be prescribed by the President and the Board of Directors.
  3. SECRETARY - The Secretary shall be the custodian of the records, schedule meetings, keep the minutes or other record of all meetings or other actions of the organization and the Board of Directors, receive and distribute to the Board all applications for membership, maintain a current membership directory, prepare and supervise all notices and mailings, record all nominations and tally the votes for elections at the Annual Meeting, tally all votes for amendments to the Constitution and By-Laws, and perform such other duties as are ordinarily incident to the office of the Secretary or as may be prescribed by the President and the Board of Directors.
  4. TREASURER - The Treasurer shall be the principal officer responsible for the financial affairs of the BBSLA and shall be the custodian of the funds of the organization.  The Treasurer shall receive funds on behalf of the BBSLA, disburse funds as may be authorized by the President or the Board of Directors, keep true and accurate accounts of all receipts and disbursements, make financial reports to the President and the Board of Directors, prepare and file all reports, statements, tax returns and other documents required by law, and perform such other duties as are ordinarily incident to the office of Treasurer or as may be prescribed by the President and the Board of Directors.
  5. DIRECTOR OF SCHEDULING - The Director of Scheduling shall be the principal officer responsible for developing the playing schedule for the entire league by contacting and coordinating with other organizations in WPYLA.  The Scheduler shall be responsible for contacting other organizations in the event of a rainout and making decisions regarding rescheduling.
  6. DIRECTOR OF OPERATIONS - The Director of Operations shall be the principal officer responsible for the "day to day" operation of the league including calling the athletic office to ensure the grass is cut, ensuring the field is lined, BBSLA has appropriate/adequate equipment, game balls, timers for game clock, as well as ensuring that appropriate personnel are available for running "the table" ie game clock.
  7. DIRECTOR OF CONCESSIONS - Under the direction of the Treasurer and in coordination with the Fundraising Director, this role is responsible for all purchases and sales and other concession stand activities.
  8. DIRECTOR OF HOSPITALITY - Director of Hospitality shall be responsible for setting up Meet the Players Night committee, a Banquet committee, as well as reserving a photographer for team photos and actions shots and coordinating all apparel issue as related to the league once an apparel vendor is selected for the year.
  9. TRUSTEE - Immediate Past President acting as advisor and consultant.

 

The President, Vice-President, Secretary, Treasurer, Director of Scheduling, Director of Operations, Director of Membership/Public Relations, and Director of Hospitality shall be elected annually by a majority vote of the membership at the Annual Meeting.

SECTION IV The Advisory Committee provides representation from support functions, invested roles and persons and from players' families and acts as a consultant to the Governing Board to provide fairness and perspective.

SECTION V The Advisory Committee consists of the following positions:

  1. Team Coaches - See Article VIII Coaches
  2. Team Parents - (One for each team)  Responsible for all communication to/from respective team's parents.  Assist coach with administrative duties as required.  Responsible for gate, penalty box and time clock for all home games and penalty box for away games.
  3. Past Presidents - All past presidents are encouraged to provide ongoing advisory and consulting functions as participants of the Advisory Committee, provided they maintained good standing with the Board.
  4. Fundraising Director - Responsible for all Association fundraising/sponsorship activities.
  5. Media Director - Interface with newspaper and other media to insure our team/players get appropriate press.  Develop ways to improve our gate at games.  Develop Newsletter and Website.
  6. Public Relations Director - Responsible for getting sponsorships, promoting the sport of lacrosse in the Butler and surrounding areas, and recruitment of new players. Work with fundraising director.
  7. Coaches Director - Serve as the administrative link to USA Lacrosse and its Coaching Education Program.  The Coaches Director will assist the association in the development of well-trained coaching staff, promote and provide clear goals and objectives for player skill development.
  8. All roles comprising the Advisory Committee shall be appointed by the Governing Board.

SECTION VI Governing Board members must be members of the Association and obtain Act 34 Clearance in accordance with the Western Pennsylvania Scholastic Lacrosse Association rules.

SECTION VII Terms of Governing Board members for each office is one year with a maximum of four consecutive years.  The members of the entire BBSLA elect all Governing board members with each family having one vote per family, except Team Parent, which are elected by the respective team members.  Any Governing Board member may be removed by a 2/3 membership vote.

SECTION VIII Term of Advisory Committee members is one year and may be renewed indefinitely.  Advisory Committee members may be removed by a majority vote of the Governing Board.

ARTICLE V BOARD OF DIRECTORS VOTING AND DECISION RIGHTS

SECTION I Decision-making will be performed by simple majority voting of the Governing Board.  Decisions made by voting will be captured in the minutes of each Governing Board Meeting.

SECTION II  The President will call for a vote for all decisions of a significant nature.  The Vice-President, Secretary, Treasurer, Director of Scheduling, Director of Operations, Director of Concessions, Director of Hospitality and Trustee each have one vote.

SECTION III The entire Advisory Committee will cast one vote, which will represent the majority of the Advisory Committee members present at the time of voting.

SECTION IV The President will vote in the event of a tie as the final decision maker.

SECTION V The Board of Directors shall have plenary power and authority: to manage and conduct the affairs of the BBSLA; to exercise general control over all athletic relations, contests, and matters involving BBSLA members; to interpret and enforce the By-Laws and such other rules and regulations as the Board of Directors may from time to time adopt; to establish procedures for the nomination and election of the officers and Board of Directors of the BBSLa; to establish its own rules of procedure; to manage and control the finances and any property of the BBSLA; to decide matters in dispute between or among members; to determine and enforce any discipline or penalties for any violation of the By-Laws, rules or regulations, or for conduct which is unsportsmanlike, detrimental to the safety, health and well-being of any person or to the public welfare, or contrary to the purpose of the BBSLA; and to perform all acts not inconsistent with the Articles of Incorporation, the By-Laws and the Laws of the Commonwealth of Pennsylvania.

ARTICLE VI MEETINGS

SECTION I The Governing Board shall meet at a minimum one time per month for the BBSLA calendar lacrosse season commencing in March.  The membership is welcome to attend any and all scheduled board meetings.  Voting will take place as set forth in the Article of Board of Directors Voting and Decision Rights.

SECTION II There will be at least two full membership meetings scheduled during the year.

SECTION III The President, with the consent of one other director, may call special meetings, as needed.

SECTION IV The Association recognized that we are governed by the Western Pennsylvania Youth Lacrosse Association and agrees to abide by the by-laws of the League.

ARTICLE VII  PLAYER ELIGIBILITY AND FINANCIAL RESPONSIBILITY

SECTION I Player eligibility is in accordance with the Western Pennsylvania Youth Lacrosse Association rules.

SECTION II A physical examination by a qualified physician is mandatory.  Signed medical forms must be returned to the association before the player can participate in any regularly scheduled BBSLA game.

SECTION II.a. A player injured and unable to practice or play must provide his/her coach with written permission from a legal guardian that the child has been released to resume physical activity.

SECTION III A player must be in financial good standing with the Association.  If a player has not made the scheduled payments, that player may not participate or play any games until the financial obligation is met.  The President and Treasurer may grant exceptions.  The BBSLA President will notify the coaches of any cases.

SECTION IV Each player must read and sign the Code of Conduct.

SECTION V Hazing or bullying of any type will not be tolerated and will be grounds for dismissal from the team.

ARTICLE VIII COACHES

SECTION I Head coaches for the teams will be interviewed and selected by the Governing Board and must be approved by the vote of the Board.  Generally, assistant coaches will be selected by the head coach and approved by the Board.  Coaches' term is for one year.

SECTION II All Head Coaches and assistant coaches will maintain certification and Act 34 Clearance must be obtained in accordance with League and WPSLA guidelines.

SECTION III The coaches are responsible for selecting the team, directing practices, teaching lacrosse skills, coaching the team in games, and ensuring that the players, as well as the coaches themselves, conduct themselves properly.  Teams at every level will be limited to a maximum of 24 players to help ensure developmentally appropriate coach to player ratios.

SECTION IV The coaches have the full support of the BBSLA to apply their knowledge of lacrosse in directing the team practices and games.

SECTION V The coaches have the right and responsibility to discipline, the team as a whole and/or individual players, in a fair and equitable manner in accordance with the Code of Conduct.  The Association recognizes that discipline is a necessary ingredient to any team and the coaches are the best-equipped people to exercise this.  Any discipline requiring a suspension of one game period or more must be reviewed by the Board.  Refer to Code of Conduct.

SECTION VI  All coaches will obtain and sign a copy of the NCAA Code of Conduct and are directed to lead by example the rules of the players Code of Conduct.  Violation of either Code of Conduct or the Constitution and By-Laws shall be remedied by disciplinary action up to and including termination, without pay, if applicable.

SECTION VII All coaches will attend a coaching clinic sponsored by WPYLA.

ARTICLE IX PLAYERS

SECTION I Players are to present for practices and games unless excused by the coach.  Coaches do have the discretion to reduce playing time for attendance issues.

SECTION II Players are required to show respect toward coaches, fans, opponents and game officials.

SECTION III Players must adhere to rules and regulations set forth by the Western Pennsylvania Youth Lacrosse Association.

SECTION IV Players are responsible for wearing safe lacrosse equipment in accordance with WPYLA.

SECTION V Player will be given a copy and must sign the athlete Code of Conduct. Violation of any of the Code of Conduct or the By-Laws could result in disciplinary action or suspension.

SECTION VI Any player/coach/parent grievances will generally be resolved by the Board.  If the issue cannot be resolved, then the procedures set forth in the code of conduct must be followed.

ARTICLE X COMMITTEES

SECTION I While each Board member has specific responsibilities, help is always needed for a variety of activities.  Each member should volunteer, or when asked, serve on at least one committee per year.

ARTICLE XI AMENDMENTS

SECTION I Amendments to the By-Laws should be drawn up by the President and/or the President's designee and approved by the Board.  Once the Board has approved any By-Law amendment changes, the membership will vote by simple majority for ratification. 

SECTION II Amendments will be distributed to the full membership at least 14 days prior to the General Meeting.  These By-Laws may be approved at a full membership or team meeting by 2/3 of the members present.

SECTION III These By-Laws will change automatically in the event that changes are made to policies that govern clubs as set forth in the Butler Area School District that would conflict with these By-Laws.  In that event, the By-Laws will be changed without a vote to comply with the new policies.

BBSLA Constitution and By-Laws

BBSLA By-Laws (rev 7-2008) 2010

*Revised 7/17/12, Page 1, 2, 3, 4, 5, 6

*Revised 8/30/15, Page 1, 2, 3, 4, 5, 6